Annual Congregational Meeting … January 25, 2015

“A congregational meeting may be called only by session,

presbytery or one-fourth of the members of the congregation on the active roll.”

G-7.0303 Presbyterian Church (U.S.A.) Handbook for Clerks of Session

DOCKET

· Open Congregational Meeting with Prayer

· Call to Order by Moderator ‘Buck’ Lloyd Tohill

· Quorum Declared

Article V Quorums: “For transactions of business at any regular or special meeting of the Congregation or Corporation a quorum shall consist of one-tenth of the members. (G.07.0305)

Voting: The congregation is composed of all members on the active role for the church. Such members who are present at a congregational meeting are entitled to vote.”

Policies, Procedures and Guidelines of the United Presbyterian Church (U.S.A.), Reedsport, Oregon

· Presentation of Annual Report

· Presentation of the Budget

DOES NOT need to be approved by the Congregation

“The budget is adopted by session, not the congregation. However, session must inform the congregation of the budget … Recommendation: Session should present the budget, invite comment, and solicit

suggestions, but no action should be taken on the budget.”

G-7.0304 Presbyterian Church (U.S.A.) Handbook for Clerks of Session

· Presentation of Pastoral Salary Package

DOES need to be approved by the Congregation

“The pastor(s) salary must be approved by the congregation and reported to presbytery

for its approval.” G-7.0302 Presbyterian Church (U.S.A.) Handbook for Clerks of Session

· Elect Nominating Committee Members

Purpose: Nomination & Presentation of (Elders & Deacons) Candidates

at May 2015 Congregational Meeting for Election

“The church nominating committee is a committee of the congregation, not of the session. It does not

report to session; although the committee may wish to consult with session. The pastor is an ex-officio” member of this committee.” (G-14.0200) Presbyterian Church (U.S.A.) Handbook for Clerks of Session

· Defer to Corporation Meeting

2014 Non-Profit Corporation Trustees:

President Nada Rose; Vice Kay Stumpf; Secretary Janet Patin;

Treasurer Marlene Swift; Legal Officers Kathleen & Steve Miller

1. Open UPC Corporation Meeting - Elect 2015 UPC

2. President to Bring Meeting to Order

3. Present New Slate of Officers 

ARTICLE VIII The Nominating Committee:

1. The Nominating Committee for the purpose of nominating persons for the office of Elder and Deacon

shall be composed of two (2) Elders designated by the Session, one who is currently serving the

Session who will moderate the committee. One (1) member from the Board of Deacons, and members

of the Congregation in numbers sufficient to constitute a majority of the committee, none of whom may

be in active service in the Session. One of the Session representatives will be the Chair and the Pastor 

will serve ex-officio and without vote. (G.14.0201b)

2. The nominating committee shall be chosen annually and no member of the committee shall serve

more than three (3) years consecutively. (G.14.0201b)

3. Any member in good standing may make nominations from the floor.”

  Policies, Procedures and Guidelines of the United Presbyterian Church (U.S.A.), Reedsport, Oregon

4.  Vote

5. Adjourn Corporation Meeting

· Adjourn Congregational Meeting with Prayer